•Spearheaded the Department's day-to-day administrative duties, such as processing travel document requests, payments, cash advances, supply requisitions, contract drafting, and other logistical and administrative requirements

•Acted as a focal point person, receiving guests, attend to telephone inquiries, records, and routes incoming and outgoing communication, acted an asset and document custodian of the Department

•Prepared internal and external correspondence, scheduled meetings, coordinated appointments, and other department activities and events

•Monitored Department’s budget and expenses and prepared a periodic report update on the status of fund utilization

•Managed office and asset inventories and maintained the database of Experts updated

•Prepared concepts note activity designs and project proposals and project management monitoring

•Other related duties assigned by the Department Head.

•Delivered top-notch day to day administrative support to the team, promoting excellence in office operations, answered multi-line phone system, routing calls, and delivering messages to staff and greeting visitors

•Monitored and maintained daily calendar of meetings, activities and assignments of the Unit Head and the team.

•Administered the Internal and External Communication of the team and acted as the focal person of the unit

•Monitored the team budget, reconciled account with the assign accountant, recommended re-alignment/re-classifications of funds if needed, prepared financial summary of expenditures

•Provided logistical support for the travelling staff to ensure that all the travel documents are in order prior the scheduled trip, organized meetings, seminars, conferences, workshop and facilitated team building of the Unit or guest visitor

•Assisted the Administrative and Human Resource operations as appropriate on all related matters of the organization

•Administered the monitoring of organization fixed assets inventory, supplies stock, and important documents

•Assisted in preparation of payroll, ensuring the timely receipt of mandatory benefits remittances to the concerned agency, ensuring compliance with annual government business registration requirements

•Spearheaded the 201 files of the whole organization staff

•Assisted in the preparation of Local Staff Meeting, Country Meeting and other related activities

•Other related duties assigned by the supervisor

•Delivered top-notch administrative support to office staff, promoting excellence in office operations

•Created and updated physical records and digital files to maintain current, accurate and compliant documentation.

•Assisted the Deputy Director identify staffing needs, annual performance of the organization, and continuous updating of the Organizational Manual for the effective use of human resources (HR) within an organization

•Assisted recruitment process, contract preparations, staff orientation, staff benefits and maintaining the confidentiality of the 201 files of the staff

•Ensuring the efficient flow of communications between and among the staff and between the office and partners organizations

•Produced highly accurate internal and external letters and memoranda, other important announcements and ensuring that all the correspondence will be circulated among relevant staff and partners organizations

•Planned and organized office events and activities