Data Entry Clerk

We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.

To do well in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people’s skills.

Data Entry Clerk Responsibilities:

Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.

Scanning through information to identify pertinent information.

Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.

Creating accurate spreadsheets.

Entering and updating information into relevant databases.

Ensuring data is backed up.

Informing relevant parties regarding errors encountered.

Storing hard copies of data in an organized manner to optimize retrieval.

Handling additional duties from time to time.

Data Entry Clerk Requirements:

High school diploma.

1+ years experience in a relevant field.

Good command of English.

Excellent knowledge of MS Office Word and Excel.

Strong interpersonal and communication skills.

Ability to concentrate for lengthy periods and perform accurately with adequate speed.

Proficient touch typing skills.

Health insurance, a 401(k) plan with matching contributions, paid time off (PTO), paid holidays, life insurance, and short-term/long-term disability (STD/LTD)

On-the-job training (no experience required)

Flexible hours

Certificate after completion

Opportunity for full-time employment

Excellent communication and negotiation skills

Previous experience in sales or customer service

Ability to work under targets and deadlines

Strong interpersonal and relationship-building skills

Inputting Data – Entering information into databases, spreadsheets, or company systems.

Example: Typing customer orders from paper forms into a company database.

Updating Records – Making sure existing data is correct and up-to-date.

Example: Correcting addresses or phone numbers in a customer contact list.

Verifying Information – Checking data for accuracy and completeness.

Example: Comparing invoice numbers from scanned documents against the accounting system.

Organizing Files – Maintaining digital or physical files in order.

Example: Creating folders for monthly reports and storing them properly in the system.

Generating Reports – Producing summaries or lists from the data entered.

Example: Running a report showing all sales for the past month.

Communicating Issues – Notifying supervisors if data is missing or inconsistent.

Example: Reporting that some customer forms are incomplete and need follow-up.